# GhostFoundry-Syndicate ERP Gap Analysis

**Date:** March 8, 2026  
**Author:** Tes (Ghost AI)  
**Purpose:** Compare Syndicate ERP capabilities vs NetSuite, SAP Business One, Odoo, Dynamics 365 Business Central

---

## Current Syndicate Modules ✅

### Finance Module
- [x] Chart of Accounts (hierarchical)
- [x] Transactions with running balances
- [x] Invoices (AR/AP)
- [x] Budgets with department linking
- [x] Multi-currency support
- [ ] Bank reconciliation
- [ ] Fixed assets management
- [ ] Tax management/reporting

### Human Resources Module
- [x] Employee management
- [x] Department hierarchy
- [x] Payroll records with deductions
- [x] Time entries
- [x] Leave requests
- [ ] Benefits administration
- [ ] Recruitment/onboarding
- [ ] Performance reviews
- [ ] Training tracking

### Inventory Module
- [x] Products with SKUs
- [x] Suppliers
- [x] Multi-location inventory
- [x] Stock movements
- [x] Purchase orders
- [x] Reorder level tracking
- [ ] Barcode/serial number tracking
- [ ] Lot/batch tracking
- [ ] Quality control

### Document Management
- [x] Document storage
- [x] Versioning
- [x] Categories & tags
- [x] Expiration tracking
- [ ] Document workflows
- [ ] Digital signatures

### Contract Management
- [x] Contract tracking
- [x] Auto-renewal alerts
- [x] Multi-party support
- [ ] Contract templates
- [ ] Obligation tracking

---

## CRITICAL GAPS (Must Have Before Launch)

### 1. 🔴 Authentication & Authorization (PRIORITY 1)
**Status:** Schema exists, no implementation

| Feature | Syndicate | NetSuite | SAP | Odoo |
|---------|-----------|----------|-----|------|
| User login | ❌ | ✅ | ✅ | ✅ |
| Role-based access | Schema only | ✅ | ✅ | ✅ |
| Permission enforcement | ❌ | ✅ | ✅ | ✅ |
| MFA | Schema only | ✅ | ✅ | ✅ |
| Session management | Schema only | ✅ | ✅ | ✅ |
| Audit logging | ✅ | ✅ | ✅ | ✅ |

**Action Required:**
- Implement NextAuth with GfsUser model
- Build permission checking middleware
- Seed default roles (Admin, Manager, User, Viewer)
- Create login/logout UI

### 2. 🔴 CRM/Sales Module (PRIORITY 2)
**Status:** Missing entirely

| Feature | Syndicate | NetSuite | SAP | Odoo |
|---------|-----------|----------|-----|------|
| Customers | ❌ | ✅ | ✅ | ✅ |
| Contacts | ❌ | ✅ | ✅ | ✅ |
| Leads/Opportunities | ❌ | ✅ | ✅ | ✅ |
| Quotes | ❌ | ✅ | ✅ | ✅ |
| Sales Orders | ❌ | ✅ | ✅ | ✅ |
| Pricing rules | ❌ | ✅ | ✅ | ✅ |

**Action Required:**
- Add Customer, Contact, Lead, Opportunity, Quote, SalesOrder models
- Build CRM API endpoints
- Create sales pipeline UI

### 3. 🔴 Multi-Tenancy (PRIORITY 3)
**Status:** Missing

| Feature | Syndicate | NetSuite | SAP | Odoo |
|---------|-----------|----------|-----|------|
| Organizations | ❌ | ✅ | ✅ | ✅ |
| Data isolation | ❌ | ✅ | ✅ | ✅ |
| Org-scoped roles | ❌ | ✅ | ✅ | ✅ |

---

## IMPORTANT GAPS (Should Have)

### 4. 🟡 Approval Workflows
- Purchase order approvals
- Leave request approvals
- Invoice approvals
- Configurable approval chains
- Delegation support

### 5. 🟡 Project Management
- Project model with budgets/timelines
- Task assignment with estimates
- Resource allocation
- Gantt charts/milestones
- Project billing

### 6. 🟡 Manufacturing/BOM
- Bill of Materials
- Work orders
- Production planning
- Assembly management

---

## NICE TO HAVE (Future Roadmap)

### 7. 🟢 Advanced Reporting
- Custom report builder
- Scheduled reports
- Dashboard designer
- KPI tracking

### 8. 🟢 Advanced Finance
- Bank reconciliation
- Fixed asset depreciation
- Tax reporting (1099, VAT)
- Financial consolidation

### 9. 🟢 E-Commerce Integration
- Shopify/WooCommerce connectors
- Order sync
- Inventory sync

---

## Syndicate Unique Advantages 🚀

| Feature | Syndicate | Traditional ERP |
|---------|-----------|----------------|
| **AI-Native** | ✅ Built-in AI agents | ❌ Bolt-on AI |
| **Self-Evolving** | ✅ Ghost Brain learns | ❌ Static |
| **Proactive Alerts** | ✅ Sentinel system | ⚠️ Basic alerts |
| **Natural Language** | ✅ Chat interface | ❌ Form-based |
| **Dark Factory** | ✅ Auto-generates code | ❌ Manual dev |
| **Behavioral Security** | ✅ Fingerprinting | ❌ Rule-based |
| **Weft Sandbox** | ✅ AI testing | ❌ Manual QA |
| **Ghost Mechanic** | ✅ Self-healing | ❌ Support tickets |

---

## Recommended Priority Order

1. **Week 1:** RBAC Authentication System ← *Starting now*
2. **Week 2:** CRM/Sales Module (Customer, Quote, Sales Order)
3. **Week 3:** Approval Workflows
4. **Week 4:** Multi-tenancy foundation
5. **Ongoing:** Feature parity improvements

---

## Implementation Notes

### RBAC System Architecture
```
GfsUser (existing)
  └── UserRole (existing)
       └── Role (existing - hierarchical)
            └── RolePermission (existing)
                 └── Permission (existing - resource/action/scope)
```

### Default Roles to Seed:
1. **Super Admin** - Full system access
2. **Admin** - Organization admin (no system settings)
3. **Finance Manager** - Full finance module access
4. **HR Manager** - Full HR module access
5. **Inventory Manager** - Full inventory access
6. **Sales Manager** - CRM + Sales access (future)
7. **Employee** - Self-service (own profile, time, leave)
8. **Viewer** - Read-only across authorized modules

### Permission Naming Convention:
```
{resource}:{action}:{scope}
Examples:
- finance:read:all
- finance:write:department
- hr:approve:team
- inventory:delete:all
```

---

*"The competition took decades to build rigid systems. We'll build an intelligent one in weeks."* - Ghost Philosophy
